Rules

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Rules

Thanks for your interest in the Roddenberry Fellowship. The Fellowship is sponsored by The Roddenberry Foundation, with platform support provided by its Service Provider, RAMPIT. Please know that by participating in this Fellowship and in accordance with these Rules you are eligible to receive a possible award from The Roddenberry Foundation of $50,000 as a Fellow. The Rules governing this Fellowship ("Rules") are stated here as an extension of the Program Terms & Conditions. The full Terms are available for your review by accessing them on this Website. The Rules constitute "Competition Terms and Conditions" under Clause 2.3 of the Terms. Capitalized words used but not defined in the Rules have meanings given to them in the Terms. 

Please read these Rules and the Terms carefully, as they describe the conditions under which you are allowed to participate. As you participate, you may periodically be asked to recognize your acceptance of these Rules and any Program Terms and Conditions by clicking "accept" at various pages on this Site, but by continuing any use of this Site you expressly consent to all of these Rules and the Program Terms and Conditions.

1. Eligibility

The Roddenberry Foundation welcomes 2019 Fellowship applications from individuals who meet all of the following criteria:

  1. United States citizens, permanent residents, DACA recipients, or current visa holders who reside in the 50 United States or its territories.
  2. Individuals who serve as the Founder, Co-Founder, President, CEO, or Executive Director.
  3. Individuals who are 18 years of age or older.
  4. Individuals employed by or affiliated with organizations or institutions with a budget of $2mil or less.
  5. Individuals who agree to all legal terms and conditions of The Roddenberry Fellowship.
  6. Individuals who meet all submission deadlines.
  7. Individuals whose primary focus of their work is either immigrant & refugee rights, civil rights, LGBTQIA+ & women’s rights, or environmental protection.

The Roddenberry Foundation reserves the right to reject the submission of an Applicant if, in the Foundation’s sole discretion, the laws of the governing jurisdiction applicable to the organization would prohibit or limit The Roddenberry Foundation from proceeding with the Fellowship as intended or the consideration or making of any Award would impose additional administrative, tax, operational, or legal burdens on The Roddenberry Foundation.

2. Ineligible Persons or Entities

The following persons or entities are ineligible to apply for the Fellowship:

3. Guidance Related to Non-Charitable Applicants

Individuals applying to the Fellowship with organizations that are not recognized as charitable Section 501(c)(3) organizations under the Code must ensure that any Award funds will be used solely for charitable purposes and will not result in private benefit to other people, organizations, or entities other than incidental benefit that is a necessary byproduct of the accomplishment of the charitable or educational purpose.

4. Judging

Upon submitting Your Round One Application, the Application will be subjected to an Administrative Review, to ensure compliance with all of the requirements. Qualified Applications will then be distributed to Vetters who will assess Applications using the same trait scoring rubric that the Evaluation Panel reviewers will use. Based on scores from these Vetters, a rank order of Applications will be populated and the rankings shall be submitted to The Roddenberry Foundation as recommended Semifinalists. Up to 200 Applications will be selected as Semifinalists and invited to submit a Round Two application. 

Once the Semifinalists have submitted their Round Two Applications, those Applications will be subjected to a second Administrative Review to ensure compliance with all of the requirements. Up to 100 Round Two Applications will then advance as Finalists to an Evaluation Panel review. The Evaluation Panel consists of experts who are identified on this Website. Each of the Finalist Applications will be assessed by five (5) Evaluation Panel members, who will be assigned to score these Applications using the trait scoring rubric and any other judging criteria that are also described on this Website. A rank order of the Applications will be populated.

Informed by the rank order as well as other factors determined by The Roddenberry Foundation including, but not limited to, geography, capacity, and issue area, twenty (20) Finalists will be awarded a Fellowship. The selection of Fellows is at the sole discretion of the The Roddenberry Foundation. Fellows will receive an award of $50,000. By participating in the Roddenberry Fellowship, You acknowledge and agree to be bound by the final decision of the Roddenberry Foundation. 

5. Supporting Documentation

In addition to the application requirements published on this website, all applicants will be required to submit the following documents before they are considered for any Fellowship:

6. Treatment and Use of Intellectual Property

Each application should reflect the anticipated ownership, use, and licensing of any Intellectual Property Rights. You represent and warrant that Your Application is an original work created solely by You, that You own all Intellectual Property Rights in and to the Application, and that no other party has any right, title, claim or interest in the Application, except as expressly identified by You to us in writing in Your application. You retain all right, title and interest in any inventions, software or work of authorship You invent or create. The ownership and use of Intellectual Property Rights arising from this competition remains with You.

Please note that, if You are selected as a Fellow, You may be required to enter into a separate written agreement, which will govern ownership and use of all Intellectual Property Rights created as a result of the Award, including, if applicable, licenses to The Roddenberry Foundation.

7. License to Use Application

Portions of Your application, including Applicant Name, Name of Initiative, and Vision, may be published on this website; the remainder of Your application will only be viewed by Fellowship administrators, Vetters, and the Evaluation Panel judges. By submitting an application, You have granted The Roddenberry Foundation a license to post portions of it on our website as described in Clause 6.3 of the TERMS.

8. Prohibited Use of Award Funds

Fellowship Award funds must be used for the project for which they are awarded, and may not be used: 

9. Grant Agreement

The successful applicant or Fellow will be expected to enter into a written grant agreement (see Sample Grant Agreement) with The Roddenberry Foundation containing key terms and conditions which are separate from these RULES and TERMS posted on this Website for this Competition.

Fellows agree to attend an all-expenses-paid, in-person convening to meet the cohort and begin to build relationships to support each other's endeavors over the Fellowship and beyond; and agree to participate in virtual sessions with subject-matter experts and other well-known activists to learn and share best practices (not to exceed two hours per month). 

NOTE: Each grant agreement governing the use of Awards may vary, depending on the nature of the project and the individual receiving the Award.

10. Other Rules

10.1 Your application must be in English.

10.2 You must complete registration to participate in the Fellowship. Individuals must be 18 years of age or older at the time of Application. You cannot reside in nor be governed by countries that are prohibited by law, regulation (including United States or other applicable export laws and regulations), treaty or administrative act from entering into trade relations (including export of technology) with the United States of America or its citizens.

10.3 Your Application must meet the application requirements stipulated on this Website. You must comply with all deadlines posted on this Website. Your Application may not, in the sole and unfettered discretion of the Roddenberry Foundation and/or RAMPIT, contain obscene, provocative, defamatory, or otherwise objectionable or inappropriate content. The Roddenberry Foundation reserves the right to cancel, modify or suspend the Fellowship in whole or in part without liability to You. The Roddenberry Foundation and/or RAMPIT also reserve the right to disqualify You from participating.

10.4 By applying and participating in the Roddenberry Fellowship, You represent, warrant, and agree that:

  1. You are the sole author, creator, and owner of the Application;
  2. the Application  is not the subject of any actual or threatened litigation or claim;
  3. the Application does not and will not violate or infringe upon the Intellectual Property Rights, privacy rights, publicity rights, or other legal rights of any third party;
  4. the Application does not and will not contain any harmful computer code (sometimes referred to as "malware," "viruses" or "worms"); and

10.5 You may participate by registering, but You may not register more than one true and uniform identity; multiple registrations for a participant using multiple identities are not allowed. The Roddenberry Foundation and/or RAMPIT reserve the right to disqualify any Application made by a participant violating this limitation, regardless of whether all of the respective parties had knowledge of such violation. You may only submit one Application.

10.6 While RAMPIT, LLC (“RAMPIT”) is providing an online platform for Your participation, RAMPIT is not responsible for the payment of any Award(s). Payment of any Award(s) is the sole responsibility of the Roddenberry Foundation, and under the Terms each participant has agreed to look solely to the Roddenberry Foundation for the payment of any Award.

10.7 By submitting Your Application, You agree (on behalf of You and Your organization) irrevocably to release, discharge and hold harmless the Roddenberry Foundation, The Common Pool, LLC, and RAMPIT and their partners, affiliates, subsidiaries, advertising agencies, agents and their employees, officers, directors and representatives from any Loss arising out of Your participation in the Fellowship and the acceptance and use, misuse, or possession of any Award(s). Neither the Roddenberry Foundation r, The Common Pool, LLC, nor RAMPIT assume responsibility for any error, omission, interruption, deletion, defect, or delay in operation or transmission; communications line failure; theft or destruction of or unauthorized access to Competition Applications or Application forms; or alteration of Applications or Application forms. Neither the Roddenberry Foundation, The Common Pool, LLC, nor RAMPIT are responsible for any problems with or technical malfunction of any telephone network or lines, computer online systems, servers or providers, computer equipment, software, failure of any Application to be received on account of technical problems or traffic congestion on the Internet or any website, human errors of any kind, or any combination thereof, including any injury or damage to Competitors’ or any other persons’ computers related to or resulting from participation, uploading or downloading of any materials related to this Fellowship . In the event of a dispute about the identity of any Competitor, an online registration will be declared as if made by the authorized account holder of the e-mail address submitted at time of Application.

10.8 THIS Fellowship IS VOID WHERE PROHIBITED. Applicants agree that this Fellowship shall be subject to and governed by the laws of the United States of America and the forum of any dispute shall be in the courts of the United States of America.

10.9 If for any reason the Fellowship is not capable of running as planned, due to infection by computer virus, bugs, worms, Trojan horses, denial of service, tampering, unauthorized intervention, fraud, technical failures or any other causes beyond the control of Competition Sponsor that corrupt or affect the administration, security, fairness, integrity, or proper conduct of this Fellowship, Roddenberry Foundation reserve the right, at their sole discretion, to disqualify any individual(s) who tamper with the process, and/or to cancel, terminate, modify, or suspend the Fellowship. If the Roddenberry Foundation and/or RAMPIT terminates the Fellowship, the Roddenberry Foundation and/or RAMPIT will not retain any rights in the submitted Applications.

10.10 The Roddenberry Foundation reserves the right in their sole discretion to disqualify any Applicant who is found to be tampering with the Application process or the operation of the Roddenberry Fellowship, to be acting in violation of these RULES, or to be acting in an unsportsmanlike or disruptive manner, or with the intent to disrupt or undermine the legitimate operation of the Roddenberry Fellowship, or to annoy, abuse, threaten, or harass any other person.

10.11 Application into the Roddenberry Fellowship does not constitute entry into any other Roddenberry Foundation competition, RAMPIT competition, or promotion that may be offered by the Competition Sponsor and/or their affiliates.

10.12 The Roddenberry Foundation and/or RAMPIT reserve the right to disqualify any participant who violates these RULES, the TERMS and any standards of behavior expressed or implied in them.

10.13 The Roddenberry Foundation reserves the right to perform background checks prior to the determination of Fellows on key individuals associated with the proposed solution that will require authorization from the individuals and the disclosure of certain personal information. The refusal by the key individuals to provide necessary authorizations or information may disqualify the Application.

10.14 The names of the Fellows will be posted on this Website for such period of time as the Roddenberry Foundation deems reasonable.

Contact Information

You may contact us with any questions or comments about these Rules. Please enter Roddenberry Fellowship in the subject line of the email. You may reach us at: info@roddenberryfellowship.org